Your Gemini for Workspace workbook.

A short working session for you and your team, about 30 minutes. Don't just read it, fill it in. By the end you'll know where your week goes, which Gemini wins to start with, how you'll use NotebookLM, a handful of prompts that work, and a 90-day plan. Type straight into the boxes and save as a PDF, or print it and write on it.

The idea, in brief. Gemini is Google's AI built into Workspace: Gmail, Docs, Sheets, Slides and Meet, plus a chat app and NotebookLM for research from your own files. It's a fast assistant for drafting, rewriting and summarising. It does the first draft; you do the final check. Keep sensitive data in your business Workspace setup and a human on anything customer-facing, factual, legal or financial.

1Where my week goes

Jot down the repetitive jobs that eat your week: re-drafting emails, writing up meetings, building docs and decks, wrangling spreadsheets, reading long documents. Roughly how long each takes, and how often. This is your shortlist of things Gemini can help with.

The task or job	How often	Time it takes

2Quick-win checklist, app by app

Tick the ones you'll try first. Start with the low-risk, daily wins (Gmail and Meet), then add the rest. Each goes out with a human check.

Gmail: draft a reply from a one-line instruction, then read and send. Gmail: summarise a long thread to catch up fast. Meet: turn on note-taking so you leave with a summary and action items. Docs: draft from a brief, rewrite a clumsy paragraph, summarise a long document. Slides: scaffold a rough first-draft deck from a few lines, then refine. Sheets: draft and explain formulas, organise data, then test the numbers. NotebookLM: brief yourself from your own files before a meeting.

3A NotebookLM briefing recipe

Pick one real job where you'd normally plough through a stack of documents. Note the sources you'd upload and the questions you'd ask. Because NotebookLM cites back to the source, you can verify the answers fast.

The job (what you're briefing yourself on): Sources to upload (your own documents): Questions to ask it:

4Prompt pack worksheet

Write three prompts you'll reuse, in the recipe: context, role, example, format. When one works well, it becomes a template you and the team share, so nobody starts from a blank box.

Prompt 1 (and what it's for): Prompt 2: Prompt 3:

5Your 90-day plan and safe-use rule

One proven win at a time. Sketch the first 90 days, then the one-page safe-use rule that lets the team use Gemini with confidence. Tie it to your AI policy.

Weeks 1 to 2 (the two easiest wins): Weeks 3 to 6 (add the next): Weeks 7 to 12 (bring the team along): Our one-page safe-use rule (what's fine to put in, what never goes in a personal tool, who checks the things that matter):

Your Gemini for Workspace workbook.

Sent, thanks.