JDCS
The quick summary Gemini for Workspace, in one page.
Gemini is Google's AI built into Workspace: it shows up inside Gmail, Docs, Sheets, Slides and Meet, with a chat app of its own and NotebookLM alongside. Think of it as a fast assistant for drafting, rewriting and summarising. It does the first draft; you do the final check. It can be confidently wrong, so it's a head start, not a final answer.
- Gmail: draft replies, summarise long threads.
- Meet: meeting notes and action items.
- Docs: draft, rewrite, summarise.
- Slides: a rough first-draft deck from a few lines.
- Sheets: formulas, organising data (check the numbers).
- NotebookLM: briefings from your own files.
- Context: what it's for and who'll read it.
- Role: the hat it should wear, like "a friendly accounts person".
- Example: show your tone, or paste a sample.
- Format: what you want back, like "three short paragraphs". Then refine like a conversation: shorter, warmer, add a line. Keep prompts that work.
- Keep confidential data in your business Workspace setup, where it's contractually set not to train on it. Out of personal, consumer accounts.
- Human check on anything customer-facing, factual, legal or financial.
- Pin a one-page safe-use rule. Tie it to your AI policy.
Give it your own documents and it answers, summarises and briefs from those, citing back to the source. Great for getting across a long report or contract fast. Mind what you upload.
- 1. ......................................................
- 2. ......................................................
- 3. ......................................................
Gmail drafts and Meet notes first: low risk, daily payoff. Then add Docs, Slides and one NotebookLM briefing.